Privacy Policy

Suffolk Archives Foundation website privacy policy

At Suffolk Archives Foundation we take your privacy very seriously and are committed to protecting your personal information online.

This privacy policy explains how we, Suffolk Archives Foundation, may collect and use the information you give us. If you have any queries about this statement please contact us using the contact form on this site.

1. Your consent

By providing us with your personal information, including sensitive personal data you consent to the collection and use of any information you provide in accordance with this privacy policy.

If you are under 16, always check with a parent or guardian before giving personal information to anyone online.

2. Your acceptance of this policy

If you do not agree to this policy, please do not give us your information and stop using this website.

3. How do we collect information?

We will obtain personal information from you in a number of ways, for example when you:

  • enquire about our activities, the site, our services or
    donate to us
  • sign up to receive updates on a campaign or our activities
  • contact us through the site or any other channel

4. What information do we collect?

The personal information that we collect from you may include, but is not limited to, the following information about you:

  • name
  • date of birth
  • email address
  • address, postcode
  • phone number

5. How do we use this information?

5.1 We will not share your information with any third parties (except with HMRC in the process of claiming Gift Aid on your donation).

5.2 We will use your personal information in a number of ways, including for the following purposes:

  • to help you participate in the site
  • to provide you with any information you have requested
  • to provide or administer activities relating to Suffolk Archives Foundation’s fundraising
  • to provide you with information, if you have subscribed to receive it, relating to Suffolk Archives Foundation, the Site or information that we think might be of interest to you, including information about our events and activities
  • to maintain our organisational records
  • to maintain an ‘unsubscribed’ list to ensure we comply with requests from individuals who do not wish to hear from us in the future

5.3 If, having subscribed to our mailing list, you subsequently decide you do not want us to send you updates on our events and activities, please contact Suffolk Archives Foundation via the contact form on this site and tell us that you don’t want to receive this information. If you request to receive no further contact from us, we will keep some basic information in order to avoid sending you unwanted materials in the future, and to ensure that we do not accidentally store details for the same person multiple times. If we did not retain this information then this could result in us contacting you again as we would no longer have a record of your request not to be contacted.

6. Our use of cookies

‘Cookies’ are small pieces of information sent by a web server to a web browser, which enable the server to collect information from the browser. Essentially a cookie takes the form of a small text file deposited on your computer’s hard drive. You can find out more about cookies here.

7. How do we protect personal information?

7.1 We place great importance on the security of your personal information and we always try to take appropriate precautions to protect it.

7.2 We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date, and kept only for as long as is necessary for the purposes for which it is used.

7.3 Despite all of our precautions however, no data transmission over the internet can be guaranteed to be 100% secure. So, while we strive to protect your personal information, we cannot guarantee the security of any information you disclose to us online or otherwise, and you must understand that you do so at your own risk.

8. Email

We cannot guarantee the confidentiality of any messages transmitted between you and us via email as these are potentially accessible by the public. We will not be liable to you or anyone else for any loss in connection with any email message sent by you to use or by us to you.

9. Right of access

You have the right to ask for a copy of the information we hold about you (for which we may charge a fee) and to have any inaccuracies in your information corrected. To find out more about your entitlements under data protection legislation, please visit the Information Commissioner’s website at

10. Changes

If your personal details change, please help us to keep your information up to date by notifying us via the contact form on this site.

We reserve the right to amend this privacy policy. If we do so, we will post notice of the change on our Site and you will be deemed to have accepted such changes. Please revisit this policy each time you consider giving personal information.

© 2017-21 Suffolk Archives Foundation • Charity Registration No. 1170463 (England and Wales).